Build a Student Counseling Appointment System
Create a secure platform where students can book counseling sessions, select available time slots, receive appointment reminders, and attend sessions online — making mental health support more accessible.Student mental health is critical. Building this system teaches you appointment scheduling, user authentication, notifications, secure data management, and calendar integrations — crucial skills for health and wellness apps.
Students can browse counselor availability, book one-on-one sessions, reschedule appointments, receive automated reminders, and optionally attend online video calls securely through the platform.
Counselor Availability Management
Counselors can set available days and time slots for appointments which students can view and book.
Student Appointment Booking
Students can browse available slots, book sessions, reschedule if needed, and cancel with confirmations.
Automated Email/SMS Reminders
Send session reminders automatically to students and counselors before upcoming appointments.
Secure Video Session Links (Optional)
Integrate optional video call links (Zoom/Google Meet) that are securely generated upon booking confirmation.
Counselors define their schedules. Students browse available slots, book appointments, receive reminders, and optionally join video calls securely. Admins can monitor booking activity and manage counselor/student profiles if needed.
- Counselors update their available time slots on their dashboard.
- Students log in, select preferred dates/times, and confirm their booking.
- Both parties receive instant email confirmations and reminder alerts (e.g., 24 hours/1 hour before session).
- Optional: Secure video session link generated automatically or added manually by counselors.
- Admins can track total appointments, no-shows, reschedules, and counselor availability statistics.
Frontend
Next.js, React.js, Tailwind CSS for calendar views, booking forms, counselor profiles, and user dashboards
Backend and Database
Node.js (Express) or Firebase with Firestore to store bookings, users, sessions, and counselor availability
Email/SMS Notifications
SendGrid, EmailJS, or Twilio APIs to send booking confirmations and appointment reminders
Optional Integrations
Zoom API or Google Calendar API for video session creation and calendar syncing
1. Set Up Counselor and Student Authentication
Create separate login dashboards for counselors and students with appropriate permissions and profile management.
2. Build Counselor Schedule Management
Enable counselors to create, update, and delete their available booking slots easily.
3. Create Student Booking Flow
Allow students to browse available slots, book/reschedule/cancel appointments securely.
4. Implement Reminder and Notification System
Send emails or SMS notifications for appointment confirmations and upcoming reminders automatically.
5. Polish, Secure, and Deploy
Implement mobile responsiveness, secure booking data properly, and deploy using Vercel or Netlify + managed backend hosting.
Ready to Support Students' Mental Health Better?
Build your Student Counseling Appointment System today — make mental health support accessible, organized, and efficient for every student who needs help!
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